Counterpoint AcademyTM is committed to complying with applicable privacy laws in Canada, including the Personal Information Protection and Electronic Documents Act.
Openness and Accountability
- Counterpoint AcademyTM
- P.O. Box 8131 Stn T
- Ottawa On K1G 3H6
- Attention: Chief Privacy Officer
We will give you access to the personal information we retain about you within a reasonable period of time. In some cases, we may not provide access to personal information within our possession or control. If we deny your request for access to your personal information, we will advise you in writing of the reason for the refusal and you may then challenge our decision.
If there will be any cost to you of processing your request we will give you notice in advance of such cost.
Purposes for Collecting Personal Information
Whenever Counterpoint AcademyTM collects personal information about you and your child (ren), we will explain the purposes for which we intend to use it either before or at the time the information is collected. We collect personal information about you from you directly, from credit reporting agencies, Ontario School Records and from other teachers and educational institutions in the form of a Confidential Teacher Recommendation Form. Personal information is only collected by fair and lawful means and we do not use techniques to collect information about you without your knowledge.
We collect personal information for use and disclosure for the purposes of:
- Enrolling your child (ren) in our school and other programmes;
- Ensuring the safety and security of your child (ren) by having immediate access to certain health information particularly in emergency situations;
- Establishing and maintaining communications with you;
- Understanding your needs;
- Determining if our products and services, or those or our partners, meet your needs;
- Recommending, offering and providing our products and services, or those of our partners that meet your needs or may be of interest to you;
- Collecting monies owing to Counterpoint Academy™ or permitting us to pursue available remedies or limit any damages it may sustain;
- Complying with all applicable laws.
The collection of personal information by Counterpoint AcademyTM is limited to that which is necessary for these purposes, or other purposes that are disclosed to you before or at the time the personal information is collected. Unless required by law, we will obtain your consent before using or disclosing your personal information for a purpose not previously identified.
Your consent can be express or implied. Express consent can be verbal or written. Implied consent arises when we can reasonably conclude that you have given consent by your action or inaction. Before deciding what form of consent is appropriate, Counterpoint Academy™ will consider the type of personal information we need, the reason for its use or disclosure and the type of client contact that is involved.
The choice to provide Counterpoint AcademyTM with personal information is always yours. You can withdraw your consent at any time after you have given it to us, provided there are no legal requirements that prevent this. If you do not consent to a certain use or disclosure of information, or if you withdraw your consent, we may not be able to provide you with a particular product or service. If so, we will explain the consequences of refusing or withdrawing consent, and your options.
Use, Disclosure and Retention of Personal Information
Counterpoint AcademyTM uses and discloses various types of personal information as necessary and appropriate for the purposes outlined above. The disclosure of personal information may occur as part of the school fulfilling its obligations and/or conducting its business in the ordinary course. This includes, without limitation to, disclosure:
- To third parties that provide products or services to Counterpoint AcademyTM , including, without limitation to, data processors, consultants, suppliers, lawyers, accountants, bankers and insurers, but only to the extent necessary to allow them to provide products or services to the school.
- With affiliated legal entities of Counterpoint Academy?
- To government agencies or regulatory bodies having jurisdiction to the extent they have which can oblige us to do so;
- to all others persons authorized or required by law;
- In emergency situations in which the life, health or security of an individual is in danger;
- to credit grantors and reporting agencies;
- Other persons, where you consent to such disclosure.
Under no circumstances do we sell member lists or other personal information to third parties.
Your personal information shall only be retained by Counterpoint AcademyTM for as long as is necessary for the fulfillment of the identified purposes. Some personal information may be kept indefinitely.
Accuracy of Information
Counterpoint AcademyTM endeavors to maintain personal information that is as accurate, complete and up-to-date as is necessary for the purposes for which it is used and disclosed. We rely on individuals to disclose all material information and to inform us on any relevant changes. If you have any reason to believe your personal information in our control is inaccurate, please contact us in writing. We will investigate and, where appropriate, update our records accordingly.
Security and Safeguards
Your personal information is secure with Counterpoint AcademyTM and we use safeguards and security measures that are appropriate to the sensitivity of the information to protect against non-authorized access, use, alteration, duplication, destruction or disclosure of your personal information.
We maintain personal information in a combination of paper and electronic formats. While recent paper records are kept at our offices, older records containing personal information may be stored at offsite storage facilities.
Our computer systems are constructed in such a way as to ensure that only authorized individuals can access secure systems and databases. If you send us an e-mail message containing personal information, please remember that e-mail is not necessarily secure against interception.
Website and Privacy
In order to provide our website visitors with a service or information, visitors may voluntarily submit personal information to us for purposes such as asking a question, obtaining information, reviewing or downloading a publication, participating in a seminar or other event, and participating in contests and surveys. We may combine and store personal information about your use of our website and the online information you have provided with certain other online and offline information we may have collected.
Occasionally, we may send marketing or promotional e-mail communications to you with information that may be useful, including information about the products and services of Counterpoint AcademyTM and other third parties with whom we have a relationship. We will include instructions on how to unsubscribe and inform us of preferences if you decide you do not want to receive any future marketing or promotional e-mails.
Our website may contain links to other websites which are provided as a convenience only. Visitors are advised that other third party websites may have different privacy policies and practices and Counterpoint AcademyTM has no responsibility for such third party websites.